The Contracts section is your centralized workspace for managing every real estate transaction in MyOps, from the moment a property goes under contract through closing or cancellation. Start here, then dive into the detailed guides below.
What's in this section
- Active Contracts View: your primary table of all current contracts, with search, sorting, and quick actions.
- Archived & Cancelled Contracts: historical records of closed and fallen-through deals, split into two tabs.
- Adding a New Contract: how to use the New Contract Information Form to record a deal.
- Managing Contracts: viewing, editing, marking as closed, and cancelling contracts.
What it's for
- Active Contracts View: daily contract management and closing-date monitoring.
- Archived/Cancelled View: reviewing closed deals and tracking cancellation patterns.
- New Contract Form: recording contracts as they're signed.
- Action Buttons: quick access to view (arrow icon) and edit (pencil icon) details.
Getting started
- Navigate to Contracts from the sidebar under My Systems.
- Review your active contracts in the main table.
- Use the search bar to find specific properties.
- Click Archived/Cancelled to view inactive contracts.
- Click New Contract Information Form to create new entries.
- Use the action buttons (pencil and arrow icons) to edit or view details.
Tip: Sort by closing date to prioritize upcoming closings and ensure nothing falls through the cracks.
Key concepts
Contract status lifecycle
Active: currently under contract and working toward closing; shown in the main table.
Archived: successfully closed deals kept as historical reference.
Cancelled: deals that fell through or were terminated before closing; tracked for analysis.
Representation types
Seller representation: the agent represents the seller; listing and sale.
Buyer representation: the agent represents the buyer; purchase agreement.
Both representation: the agent represents both parties (dual agency).
Active Contracts column reference
Contract: contract ID plus representation type; the unique identifier and transaction type.
Property: full property address for location identification.
Under Contract Date: when the contract was signed; tracks days in contract.
Closing Date: projected or actual closing; used to monitor the timeline.
Agent: the assigned agent, for responsibility tracking.
Lead Source: where the client originated, for ROI analysis.
Actions: edit and view buttons for quick access to details.
Important dates
Under Contract Date: when the contract was signed. Starts the clock on contingency periods and matters for timeline tracking.
Closing Date: the projected or actual closing date. Update it as the deal progresses; it's critical for coordination and scheduling.
Reminder: Update closing dates immediately when they change to keep your pipeline accurate.
Key features
Search by property address
Use the search bar at the top of the table. Type any part of the address and results filter automatically. Searching is case-insensitive and works with street names, cities, or ZIP codes.
Column sorting
Click any column header to sort:
- First click sorts ascending (A-Z or earliest first).
- Second click sorts descending (Z-A or latest first).
- Third click removes sorting.
Action buttons
- Pencil icon (Edit): opens the contract in edit mode so you can modify any information, update dates, and save.
- Arrow icon (View): opens full contract details in read-only mode to review all transaction information.
Common workflows
Add a new contract
- Click New Contract Information Form.
- Fill in the property address.
- Enter the under contract date.
- Set the projected closing date.
- Select the representation type.
- Assign the agent and lead source.
- Save the contract.
Find and edit a contract
- Use the search bar to find the property.
- Click the pencil icon in the Action column.
- Update the closing date or other information.
- Click Save.
Monitor upcoming closings
- Click the Closing Date column header to sort.
- Review contracts closing soon (ascending order).
- Verify all closing preparations are complete.
- Update status as deals close.
Mark a contract as closed
- Find the closed contract in the table.
- Click the pencil icon to edit.
- Update the status to "Closed" or "Archived".
- Save changes; the contract moves to the Archived view.
Best practices
- Update dates promptly: keep closing dates current as they change.
- Search, don't scroll: use search to find properties quickly.
- Monitor closing dates: sort by closing date weekly to stay ahead.
- Track representation type: ensure proper disclosure and commission tracking.
- Archive completed deals: move closed contracts to archived promptly.
- Document cancellations: add notes when contracts fall through.
- Track lead source accurately: record it for ROI analysis.
Need Help?
- Ask Maria: the AI assistant in the top navigation for quick questions.
- Search: find specific contracts instantly from the search bar.
- Support: contact the MyOps support team for assistance.
